Tender Management

Possibly one of the most daunting tasks for our client to administer. Therefore, whether we are managing a single service tender or large multi service, multi-site tender, each requires a great deal of forethought and organisation in order to provide the best possible financial and operational outcome for our client and direction for selected contractors.

In this respect we pride ourselves in working with both elements in order to achieve sustainable financial and operational excellence for the duration of each contract term (normally 1 to 5 years).

In addition to working with Global service providers we also work with locally based firms to ensure not only a good balance of choice for our clients but equally importantly sustainable development for smaller well-structured contractors.

Typical Tender Project Management/Contractor Selection Process

  • Pre Contractor Research
  • Premises / Service Evaluation – Relative to Services Being Tendered
  • Contractor Selection
  • Mapping Out Process Timescales
  • Pre Tender Qualifying Questionnaire Preparation (PQQ)
  • Invitation to Tender Documents Preparation (ITT)
  • Tender Distribution to Selected Contractors
  • Managing Contractor Site Visits & Information Packs
  • Managing Client to Contractor Site Visits
  • Post Tender Analysis
  • Contractor shortlist selection
  • Contractor Presentation Management
  • Final Clarification Negotiations
  • Final Contractor Selection Methodology
  • Finalise Written Contract & Term Performance Steps
  • Ongoing Project Advice & Follow Up
  • Managing debriefs for both successful and unsuccessful tenderers
  • Construction of mobilisation plans including Service Level
  • Agreements (SLA’s) and Key Performance Indicators (KPI’s)
  • Overseeing pre agreed term of new contractor operated services